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Satisfactory Academic Progress (SAP) Policy


Regulations require schools participating in the financial aid programs to establish academic progress standards that measure a student's progress towards an educational goal. As a financial aid recipient, it is your responsibility to understand the terms and conditions of the IVC Satisfactory Academic Progress Policy as it applies to you.

Financial aid is limited to a certain number of units based on your current program of study. All students are encouraged to have an educational plan completed, with the assistance of an academic counselor, in order to ensure you are taking the courses required to complete your program within the standards listed below.

EFFECTIVE DATE: Beginning with the 2013-2014 aid year, eligibility for financial aid will be determined annually using the Grade Point Average (GPA), completion rate and maximum timeframe standards described below. These standards will be applied to federal financial aid as well as Cal Grants and supersede any prior year SAP standards. All academic coursework attempted through Spring 2013 will be evaluated using these standards whether or not you received financial aid for those semesters. Note: students enrolled in programs of one year or less must be evaluated at each term. Using professional judgment, we may monitor SAP by term on a case by case basis. 

Grade Point Average (GPA)

Maintain a minimum cumulative GPA of 2.0 in all coursework attempted at IVC.

 

Completion Rate (PACE)

Complete at least 67% of the units you have attempted with an acceptable grade. This includes transfer coursework. Acceptable grades are A, B, C, D, CR and P.   Grades of F, W, NP and I are not considered acceptable grades.

Maximum Timeframe (MTF)

Complete your program of study within the MTF standard which is 150% of the number of units required to complete your educational objective. Completion of most A.A./A.S. degrees at IVC require 60 units, this allows an MTF unit limit of 90 attempted units for financial aid. Transfer majors will be allowed an MTF unit limit of 112.5 for most programs. Certificate programs will have lower MTF unit limits depending on the published length of the program. Programs requiring more than 60 units will be allowed a higher MTF unit limit by petition only.

  • Only those degree applicable units which apply to the current major are counted toward the MTF unit limit, with a limit of 3 majors eligible for unit adjustments for financial aid purposes
  • Only one major at a time can be authorized for financial aid payment
  • All units attempted toward your current major are counted, even if you were not on financial aid at the time you attempted them.


BASIC SKILLS COURSEWORK:
Financial aid is limited to 30 attempted units of remedial coursework. ESL courses are not subject to this limit.

REPEAT COURSEWORK: Repeated coursework will be counted toward completion rate and maximum timeframe standards. In addition, you may only receive financial aid for one repeat of a previously passed course.

TRANSFER COURSEWORK: Units transferred into IVC will be included in your completion rate and maximum timeframe calculation. It is your responsibility to request transcripts from previously attended institutions, if you choose to apply units toward your current educational objective. 

DISQUALIFICATION (DQ): If SAP standards are not met for all coursework attempted by the end of Spring 2013 you will disqualified for the entire year. You will be notified via your IVC email account and WebSTAR of the Disqualified (DQ) status. Disqualified students with special circumstances may petition (see details below). Students may also remove deficiencies for prior academic years in the Summer session without receiving financial aid. Otherwise, SAP status will be re-evaluated at the next annual evaluation at the end of Spring 2014. Students who meet SAP standards at that point will be reinstated.

MAXIMUM TIMEFRAME REVIEW:In order to assist you in meeting the MTF standard, if at the annual evaluation you have attempted 60 or more degree applicable units (or the published length of your certificate program) you must see an Academic Counselor and complete a Student Education Plan (SEP) form. Submit this completed form to the Financial Aid Office. Use your SEP to help determine which courses to take to complete your program within the 150% MTF unit limit for your current program of study. Once you have reached the MTF unit limit (90 units for A.A./A.S. or transfer) you will be notified via your IVC email account and WebSTAR. Change of major or a high unit major may extend your eligibility by petition only, see the process below. High unit majors include: emergency medical services, mathematics, nursing, physical science and pre-engineering.

FINANCIAL AID PETITION/APPEALS PROCESS

If you have special circumstances that prevented you from meeting SAP standards or if you have exceeded the MTF unit limit and have had a change of major or enrolled in a high unit major, you may file a petition with an academic counselor. Petitions for DQ status are not accepted for Summer. The first step is to complete the petition form available on our website. If you feel you have special circumstances that prevented you from meeting SAP standards, you must explain the special circumstances and what has changed that will allow you to make SAP by the next term. Documentation will be required to support your statement. You must then make a petition appointment with an academic counselor who will determine whether or not you are eligible to seek an appeal through petition. If your counselor approves your petition, it will be forwarded to the Appeal Committee along with an Academic Plan developed by your counselor. Each appeal will be reviewed and approved or denied based on the student's individual circumstances. If the Committee approves your appeal, you will be placed on Probation Status and awarded aid according to the conditions of the appeal approval. The decision of Appeal Committee is final and no further appeals during the current aid year are allowed.

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