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This COVID-19 Prevention Plan ("CPP") is designed to control exposures to the SARS-CoV-2 virus that may occur in in the Imperial Community College District's ("District") workplace.

 

I. Authority and Responsibility


authorityandresponsibilityThe Chief Human Resources Officer has overall authority and responsibility for implementing the provisions of this CPP in our workplace. In addition, all administrators are responsible for implementing and maintaining the CPP in their assigned work areas and for ensuring employees receive answers to questions about the program in a language they understand.
All employees are responsible for using safe work practices, following all directives, policies and procedures, and assisting in maintaining a safe work environment.
 

II. Identification and Evaluation of COVID-19 Hazards


 We will implement the following in our workplace:
• Conduct workplace-specific evaluations using the Appendix A: Identification of COVID-19 Hazards form.
• Evaluate employees' potential workplace exposures to all persons at, or who may enter, our workplace.
• Review applicable orders and general and industry-specific guidance from the State of California, Cal/OSHA, and the local health department related to COVID-19
hazards and prevention.
• Evaluate existing COVID-19 prevention controls in our workplace and the need for different or additional controls.
• Conduct periodic inspections using the Appendix B: COVID-19 Inspections form as needed to identify unhealthy conditions, work practices, and work procedures related to COVID-19 and to ensure compliance with our COVID-19 policies and procedures.

In furtherance of the District's efforts to identify and evaluate COVID-19 Hazards, we also do the following:
  • Assess workflow and practices to remove instances of employees being within 6' of each other.
  • Minimize the number of in-person meetings (internal or external) and employee convenings (formal or informal) of any size.
  • Employee communication handled virtually wherever possible. Staggered shifts and work hours to minimize on-site human presence at a given time.
  • Staggered use of all shared spaces, including bathrooms, breakrooms and lunchrooms.
  • Mandatory work at home, when required, for all employees except the absolute minimum required for baseline production and logistics functions.
  • Sanitary processes implemented throughout facility (soap, hand sanitizer, single-use gloves, doors propped open, hands-free capabilities, no shared food).
  • Employees must immediately report symptoms associated with COVID-19 exposure.
  • Employees must report contact with any person who tests positive for COVID-19; employee must subsequently self-quarantine for 14 days and be symptom-free before returning to work.

Employees who experience medical conditions or are unable to participate in workplace mitigation measures being implemented shall be required to contact Elizabeth Cantu, Benefits Specialist (760) 355-6194, at This email address is being protected from spambots. You need JavaScript enabled to view it.. The District follows the required Americans with Disabilities Act ("ADA") processes to include engaging in the interactive process to determine if any reasonable accommodations can be provided should any medical concerns arise related to COVID-19 workplace practices.

 

III. Employee participation


 Employees are encouraged to participate in the identification and evaluation of COVID-19 hazards by:
  • Sharing with management areas or practices thatmay create potential exposure
  • Participating in Self-Screening Assessment (Appendix G) or using the application download from a mobile device. at the beginning of your workday on a daily basis.
  • Providing any information related to medical conditions to the Elizabeth Cantu, Benefits Specialist (760) 355-6194, at This email address is being protected from spambots. You need JavaScript enabled to view it., based on conditions that may place him/her at risk due to the identified CDC COVID-19 Pre-existing Conditions Risk Factors standards (Appendix H).
  • Immediately reporting to the supervisor HR any potential exposure both on and off the job.
  • Using personal protective equipment ("PPE") such as face coverings including face masks and/or face shields (if needed), appropriate handwashing, hand sanitizers, Environmental Protection Agency ("EPA") approved cleaning products and disinfectants.
  • Clean and disinfect personal workspaces on a daily basis (e.g. keyboards or areas that are used often and can be quickly wiped).

 

IV. Employee & Student Screening


We screen our employees and students by:
Requiring them to participate in CDPH recommended daily symptom self-screening assessment, using the Standardized Self-Screening Questionnaire (Appendix G), or using the application download in their mobile device.

The District recognizes that despite these measures, exposure to COVID-19 may unintentionally occur. Thus, in following CDC guidelines, primary exposure (close contact) is defined as any individual who was within 6 feet of an infected person for at least 15 minutes starting from 2 days before illness onset (or for asymptomatic patients, 2 days prior to positive specimen collection) until the time the individual is isolated.
 
In the event an employee self-reports that he/she has been possibly exposed on or off work, the following actions include:
  • Immediately quarantine for 10 days following the exposure and;
  • Consult his/her medical provider and must be tested.

 

V. Correction of COVID-19 Hazards


Unsafe or unhealthy work conditions, practices or procedures will be documented on the Appendix B: COVID-19 Inspections form or District contact tracing application and corrected in a timely manner based on the severity of the hazards.

The severity of the hazard will be assessed, and correction time frames assigned, accordingly.
Minimally, correction methods may include the following:
  • Perform thorough cleaning in high traffic areas, such as break rooms, lunch areas and areas of ingress and egress including stairways, stairwells, handrails, and elevator controls;
  • Frequently disinfect commonly used surfaces including but not limited to: Door handle, Staircase railings, Desks, Counter and tabletops, Outside tables and benches, Sofas/Chair, Water fountains, Computer labs, Gymnasium (which includes exercise equipment, Vending machines.
  • Clean and sanitize shared equipment including but not limited to table tops, electronic equipment, laboratory equipment, machinery, and tools.
  • Equip building, office, and classroom entrances and exits and restrooms with proper sanitation products, including hand sanitizer and sanitizing wipes, and provide personal hand sanitizers.
  • Ensure that sanitary facilities stay operational and stocked at all times and provide additional soap, paper towels, and hand sanitizer when needed.
  • Provide resources to promote personal hygiene such as tissues, no-touch trash cans, hand soap, adequate time for handwashing, alcoholbased hand sanitizers, disinfectants, and disposable towels.
  • Provide time for implementing cleaning practices during their shift and for students who share materials within laboratory settings;
  • Consider installing portable high-efficiency air cleaners, upgrading the building's air filters to the highest efficiency possible making other modifications to increase the quantity of outside air and ventilation in offices and other spaces.

 

VI. Control of COVID-19 Hazards


 Physical Distancing

Where possible, we ensure at least six feet of physical distancing at all times in our workplace, common areas and classrooms by:

  • Reconfiguring work schedules, class meetings and locations to reduce the need for employees to be face-to-face (e.g. telework or other remote work arrangements).
  • Reducing the number of persons in an area at one time, including visitors.
  • Visual cues such as signs and floor markings to indicate where employees and others should be located or their direction and path of travel.
  • Staggered arrival, departure, work, and break times.
  • Adjusted work processes or procedures to allow greater distance between employees.

Individuals will be kept as far apart as possible when there are situations where six feet of physical distancing cannot be achieved.

 

Face Coverings


We provide clean, undamaged face coverings and ensure they
are properly worn over the nose and mouth
when indoors, and outdoors. They are also required when a
person is less than six feet away from another person,
including non-employees, and where required by orders from
the California Department of Public Health (CDPH) or local health department.

Employees can receive a face-covering from their supervisor. Students can receive face
coverings at designated locations as determined by the District as well as receive one (1), if
needed, when attending in-person courses.

How to Wear Face Coverings
Proper use of a face covering is full coverage of both the mouth and nose. Because the
intent is to prevent the entry of any viral, harmful content, there should be no piercings,
holes or potential entryways that would allow harmful content to enter.

Face coverings that are ill-fitted and/or frequently fall underneath your nose or from
behind your ear(s) should be immediately replaced.

Cloth Face Masks
Cloth Face Masks are permitted, however, any design(s) should adhere to the District's Code
of Ethics policy standards that demonstrate respect for others and professionalism within a
higher edcuational environment.

If a cloth face mask is used, it should be washed daily in a
diluted bleach solution.

Maintenance
The District shall provide new face coverings whenever there
is accidental/unintentional and evident damage to the face
covering.

Non-Employees Face Coverings
If an employee/student comes into contact with a non-employee (e.g. independent contractor) who is not wearing a face covering, the employee should not engage with the individual and immediately leave the area and contact his/her supervisor for assistance with the non-employee. It is not the responsibility nor is it advised to engage with the non-employee regarding the use of a face covering.
 

 

Exceptions

  • The following are exceptions to the use of face coverings in our workplace:
  • When a person is alone in a room or alone outdoors.
  • While eating and drinking,provided there is at least six feet between people and there isoutside air supply to the area.
  • Employees/Students who cannot wear face coverings due to a medical or mental health condition or disability, or who are hearing-impaired or communicating with a hearing-impaired person. Alternatives will be considered on a case-by-case basis as determined by HR for employees or the Director of Student Services for students.
  • Specific tasks that cannot feasibly be performed with a face covering, where employees/students will be kept at least six feet apart.

Any person not wearing a face covering, face shield with a drape or other effective alternative, or respiratory protection, for any reason, shall be at least six feet apart from all other persons unless the unmasked person is tested at least twice weekly for COVID-19.

 

Engineering controls


  1. Limitations
We implement the following measures for situations where we cannot maintain at least six feet between individuals:
  • Ensure face coverings are provided and worn;
  • Adjust work processes or procedures, such as reducing production speed, to allow greater distance between employees;
  • Remote working and learning, if applicable to the position and type of work performed or instruction provided;
  • Hands-free trash receptacles, soap and towel dispensers, door openers and other similar hands-free equipment;
  1. Ventilation
  • We maximize, to the extent feasible, the quantity of outside air for our buildings with mechanical or natural ventilation systems by:
  • Opening windows and doors, when weather conditions allow, to increase fresh outdoor air;
  • Use of fans by windows to increase quantity of clean air;
  • Decrease occupancy in areas where outdoor ventilation cannot be increased
  • Ensure ventilation systems operate properly and provide acceptable;
  • indoor air quality for the current occupancy level for each space;
  • Turn off any demand-controlled ventilation (DCV) controls that reduce air supply based on occupancy or temperature during occupied hours;
  • Open outdoor air dampers beyond minimum settings to reduce or eliminate HVAC air recirculation;
  • Increase airflow to occupied spaces when possible;
  • Ensure restroom exhaust fans are functional and operating at full capacity when the building is occupied;
  • Inspect and maintain local exhaust ventilation in areas such as kitchens, breakroom, restroom, etc.;
Cleaning and disinfecting
The District will use only EPA approved cleaning and disinfecting solutions. When using these products, the District will implement the following cleaning and disinfection measures for frequently touched surfaces:
  • Employees are to wear disposable gloves to clean and disinfect and discard after use or use reusable gloves that are dedicated only for cleaning and disinfecting. Employees are to always wash hands after removing gloves.
  • Clean any dirty surfaces using soap and water first, then use disinfectant.
  • Keep surface wet with disinfectant for a period of time as based on product instructions (see product label).
  • Ensure good ventilation while using the product.
  • Ensure adequate supplies are tracked and maintained.
  • Employees should wash their hands often for at least up to 20 minutes with soap and water if engaging in any of the following:
    1. After blowing one's nose, coughing, or sneezing.
    2. Before touching one's face.
    3. After using the restroom.
      • Protocol cleaning Procedures for positive COVID-19 Case
        Should we have a COVID-19 case in our workplace, we will implement the following procedures:
    4. After leaving a public place.
    5. After handling one's mask.
    6. Before eating or preparing food.
    7. If hand washing is not available, hand sanitizers should be used.
  1. Frequency
    1. Employees should clean their personal workspace on a daily basis using the EPA approved products provided by the District. Such cleaning will include spraying and wiping down surfaces that have been used throughout the workday.
    2. Community spaces that have surface areas should be cleaned on a daily basis.
  2. Protocol cleaning Procedures for positive COVID-19 Case
Should we have a COVID-19 case in our workplace, we will implement the following procedures:
  • Close off the area used by the employee/student who is sick.
  • Open outside doors and windows and use fns or toher engineering controls to increase air circulatino in the area.
  • Wait 24 hours or as long as possible before cleaning and disinfecting.
  • Vacuum the space if needed and applicable.
  • Clean and disinfect community spaces.
Throughout any cleaning and disinfecting procedure(s) the employee is required to wear gloves and a face covering except when impracticable to do so.
When needed, and as determined by the District, an outside agency may provide cleaning services if the needs are too significant for the District to address or it may place employees at greater risk.
 
 

Shared tools, equipment and personal protective equipment (PPE)


 PPE must not be shared, e.g., gloves, goggles and face shields. Items that employees/students come in regular physical contact with, such as phones, headsets, desks, keyboards, writing materials, instruments and tools must also not be shared, to the extent feasible.
 
Where there must be sharing, the items will be disinfected between uses by each employee before sharing it with others.
 
Hand sanitizing
In order to implement effective hand sanitizing procedures, we:
  • Evaluate handwashing facilities.
  • Determine the need for additional facilities.
  • Encourage and allow time for handwashing for at least 20 seconds each time.
  • Provide employees with an effective hand sanitizer and prohibit hand sanitizers that contain methanol (i.e. methyl alcohol).
Personal protective equipment (PPE) used to control exposure to COVID-19
We evaluate the need for PPE (such as gloves, goggles, and face shields) as required by CCR Title 8, section 3380, and provide such PPE as needed. Employees/Students shall be provided with appropriate PPE to ensure the highest level of protection possible.
 

VII. Investigating and Responding to COVID-19 Cases


This will be accomplished by using the Appendix C: Investigating COVID-19 Cases form.
Employees/Students who had potential COVID-19 exposure on our campus will be:
  • Offered COVID-19 testing at no cost during their working hours.
  • The information on benefits described in Training and Instruction, and Exclusion of COVID-19 Cases will be provided to them.
System for Communicating
Our goal is to ensure that we have effective two-way communication with our employees and students, in a form they can readily understand, and that it includes the following information:
  • Employees and students should report COVID-19 exposure, symptoms and possible hazards to their supervisor using the software technology system implemented by the District. In the event of any questions or concners with reporting the employee should contact their supervisor or if unavailable Elizabeth Cantu, Benefits Specialist (760) 355-6194, at liz.cantu@ imperial.edu. Students should report any concerns to the Student Health Center.
  • In the event a potential workplace exposure occurs, a written notification shall be provided to all employees within one (1) business day as well as any outside employers and/or independent contractors who may been exposed.
The District encourages reporting symptoms and hazards and employees should not fear any reprisal, which will not be tolerated. In addition, our procedures or policies will be implemented when accommodating employees with medical or other conditions that put them at increased risk of severe COVID-19 illness.
 
Where testing is not required, employees can access COVID-19 testing at various locations throughout the county.
 
In the event we are required to provide testing because of a workplace exposure or outbreak, we will communicate the plan for providing testing and inform affected employees of the reason for the testing and the possible consequences of a positive test. This testing will be provided at no cost to the employee during working hours. Employees are required to follow the below procedures in the event of workplace exposure:
  • Do not return to work;
  • Call your supervisor to report your possible exposure and any relevant details that may assist with contact tracing to prevent the spread and to notify other employees who may have been exposed;
  • Immediately consult your medical provider;
  • Get tested as quickly as possible using any of the locations provided by the county or other medical facility of your choice.
Quarantine or isolation guidelines should be adhered based on the following:
  1. A quarantine or isolation order of a named government entity.
  2. A named health care provider.
    • Information about COVID-19 hazards will be provided to employees as well as others including outside employers and contractors who engage with the District. In the event workplace exposure or an  outbreak occurs, the same communication strategies identified above will be followed.
  3. A named health care provider;
    • Information about COVID-19 hazards will be provided to employees as well as others including outside employers and contractors who engage with the District. In the event workplace exposure or an outbreak occurs, the same communication strategies identified above will be followed.

VIII. Training and Instruction


The District provides training and any relevant updates on our COVID-19 policies andprocedures to protect employees/students from COVID-19 hazards.

The District utilizes Keenan Safe Colleges Training for California Community College Employers at https://www.keenan.com/Knowledge-Center/School-Safety-Center/Online-Training-Courses.

In providing this training, the District ensures employees are provided essential information related to COVID-19. Specifically, it provides the following information:

  • COVID-19 is an infectious disease that can be spread through the air.
  • COVID-19 may be transmitted when a person touches a contaminated object.and then touches their eyes, nose, or mouth.
  • An infectious person may have no symptoms.
  • Methods of physical distancing of at least six feet and the importance of combining physical distancing with the wearing of face coverings.
  • The fact that particles containing the virus can travel more than six feet, especially indoors, so physical distancing must be combined with other controls, including face coverings and hand hygiene, to be effective.
  • The importance of frequent hand washing with soap and water for at least 20 seconds and using hand sanitizer when employees do not have immediate access to a sink or hand washing facility, and that hand sanitizer does not work if the hands are soiled.
  • Proper use of face coverings and the fact that face coverings are not respiratory protective equipment - face coverings are intended to primarily protect other individuals from the wearer of the face covering.
  • COVID-19 symptoms, and the importance of obtaining a COVID-19 test and not coming to work if the employee has COVID-19 symptoms.

Appendix D: COVID-19 Training Roster will be used to document this training.

 

IX. Exclusion of COVID-19 Cases


Where we have a COVID-19 case on our campus, we will limit transmission by:

  • Ensuring that COVID-19 cases are excluded from the campus until our return-to-work requirements are met.
  • Excluding employees with COVID-19 exposure from the campus for 14 days after the last known COVID-19 exposure to a COVID-19 case.
  • Continuing and maintaining an employee's earnings, seniority, and all other employee rights and benefits whenever we've demonstrated that the COVID-19 exposure is work related. This will be done the following:
    1. Utilizing worker's compensation when an employee has been exposed to COVID-19 while at work.
    2. Upon approval of the supervisor and with final approval by the President, allow for paid time off not to exceed the parameters identified under federal and state authority for COVID-19 quarantine.
    3. Allow employees to use paid time off under sick leave provisions and/or disability leave, as legally permitted, and/or under worker's compensation.

 

X. Reporting, Recordkeeping, and Access


 It is our policy to:

  • Report information about COVID-19 cases at our workplace to the local health department whenever required by law, and provide any related information requested by the local health depar ment.
  • Report immediately to Cal/OSHA any COVID-19-related serious illnesses or death, as defined under CCR Title 8 section 330(h), of an employee occurring in our place of employment or in connection with any employment.
  • Maintain records of the steps taken to implement our written COVID-19 Prevention Program in accordance with CCR Title 8 section 3203(b).
  • Make our written COVID-19 Prevention Program available at the workplace to employees, authorized employee representatives, and to representatives of Cal/OSHA immediately upon request.

Use the Appendix C: Investigating COVID-19 Cases form to keep a record of and track all COVID-19 cases. The information will be made available to employees, authorized employee representatives, or as otherwise required by law, with personal identifying information removed.

 

XI. Return-to-Work Criteria


 COVID-19 cases with COVID-19 symptoms will not return to work until all the following have occurred:

  • At least 24 hours have passed since a fever of 100.4 or higher has resolved without the use of fever-reducing medications.
  • COVID-19 symptoms have improved.
  • At least 10 days have passed since COVID-19 symptoms first appeared.
  • COVID-19 cases who tested positive but never developed COVID-19 symptoms will not return to work until a minimum of 10 days have passed since the date of specimen collection of their first positive COVID-19 test.
  • A negative COVID-19 test will not be required for an employee to return to work.
  • If an order to isolate or quarantine an employee is issued by a local or state health official, the employee will not return to work until the period of isolation or quarantine is completed or the order is lifted. If no period was specified, then the period will be 10 days from the time the order to isolate was effective, or 14 days from the time the order to quarantine was effective.

 

XII. Modified Layouts for Return to Campus

The District recognizes that physical distancing alone is insufficient to prevent transmission of COVID-19 indoors. As identified by the California State Government, measures to mitigate the spread of COVID-19 will be enforced when reopening the District to include the use of face coverings, enhanced ventilation, and other measures discussed in these guidelines must also be implemented in addition to physical distancing to reduce transmission risks.
 
Space seating/desks at least six feet apart. Hold smaller classes in larger rooms.
 
As provided by the California State Government, In-person lectures are permitted depending on which Tier the county is in.
 
Purple – Widespread – Tier 1: Lectures prohibited.

Red – Substantial – Tier 2: Lectures are permitted but must be limited to 25% capacity or 100 people, whichever is fewer, with modifications.

Orange – Moderate – Tier 3: Lectures are permitted but must be limited to 50% capacity or 200 people, whichever is fewer, with modifications.

Yellow – Minimal – Tier 4: Lectures are permitted but must be limited to 50% capacity, with modifications.

  • Consider use of non-classroom space for instruction, including regular use of outdoor space, weather permitting.
  • When practical, offer synchronous distance learning in addition to in- person classes to help reduce the number of in-person attendees.
  • Provide adequate distance between individuals engaged in experiential learning opportuni-ties (e.g., labs, vocational skill building activities).
  • Maximize the distance between students in IHE vehicles (e.g., skipping rows) to the extent possible and ensure that face coverings are worn. Introduce fresh outdoor air by opening windows where possible and via the vehicle's ventilation system.
  • Consider redesigning activities for smaller groups and rearranging spaces to maintain separation.

 

Communal Spaces


  • Limit, to the greatest extent permitted by law, any nonessential visitors or volunteers from accessing campus. In-person activities or meetings involving external groups or organizations-- especially with individuals who are not from the local geographic area (e.g., community, town, city, or county) are not allowed at this time.
  • Close nonessential shared spaces, such as game rooms and lounges; for essential shared spaces, stagger use and restrict the number of people allowed in at one time to ensure everyone can stay at least six feet apart, and clean and disinfect between use. Develop systems to enforce this.
  • Set up study spaces available for individual study so students are seated at least six feet apart and install physical barriers where possible. Such spaces must limit occupancy to 25% of room capacity or 100 people, whichever is less.
  • Add physical barriers, such as plastic flexible screens between bathroom sinks, especially when they cannot be at least six feet apart. When sinks are closer than six feet, disable every other sink to create more distance.
  • Encourage students to consistently use the same bathroom and shower facilities to contain any possible transmission to within that cohort.

 

Food and Service Dining Area


  •  Provide grab-and-go options for meals. If a dining hall is typically used, if possible, serve individually plated meals (versus buffet or any self-serve stations).
  • Use disposable food service items (e.g., utensils, dishes). If disposable items are not feasible or desirable, ensure that all non-disposable food service items are handled with gloves and washed with dish soap and hot water or in a dishwasher. Individuals should wash their hands before putting on and after removing their gloves, and after directly handling used food service items.
  • If food is offered at any event, have pre-packaged boxes or bags for each attendee instead of a buffet or family-style meal. Avoid sharing food and utensils and consider the safety of individuals with food allergies.

Food courts should follow the relevant guidance in accordance with the reopening approvals of
the facility's local health officer, as follows:

  • Purple – Widespread – Tier 1: Outdoor operations (delivery/take-out) are permitted with modifications.
  • Red – Substantial – Tier 2: Indoor dining operations are permitted but must be limited to 25% capacity or 100 people, whichever is fewer, with modifications.
  • Orange – Moderate – Tier 3: Indoor dining operations are permitted but must be limited to 50% capacity or 200 people, whichever is fewer, with modifications.
  • Yellow – Minimal – Tier 4: Indoor dining operations are permitted at 50% capacity, with modifications.

Based on the various changes and updates due to the unforeseen and unexpected changes that may arise due to the COVID-19 pandemic, the District will update the Plan as and when needed.

Approval:__________________________________
Signature of Superintendent/President

__________________________________
Date
 
 
 

APPENDICES

 

Appendix A: Identification of COVID-19 Hazards

All persons, regardless of symptoms or negative COVID-19 test results, will be considered potentially infectious. Particular attention will be paid to areas where people may congregate or come in contact with one another, regardless of whether employees are performing an assigned work task or not. For example: meetings, entrances, bathrooms, hallways, aisles, walkways, elevators, break or eating areas, cool-down areas, and waiting areas.

Evaluation of potential workplace exposure will be to all persons at the workplace or who may enter the workplace, including coworkers, employees of other entities, members of the public, customers or clients, and independent contractors. We will consider how employees and other persons enter, leave, and travel through the workplace, in addition to addressing fixed work locations.
Person conducting the evaluation: ______________________
Date: __________________
Name(s) of employee and authorized employee representative that participated:
_________________________________________

 

Interaction, area, activity, work task, process, equipment and material that potentially exposes employees to COVID-19 hazards Places  and times Potential for COVID-19 exposures and employees affected, including members of the public and employees of other employers Existing and/or additional COVID-19 prevention controls, including barriers, partitions and ventilation
       
       
       
       
       
       

 

 

Appendix B: COVID-19 Inspections

Date: ____________
Name of person conducting the inspection: ___________________________
Work location evaluated: ________________________________________

Exposure Controls Status

Person Assigned to Correct

Date Corrected
Engineering      
Barriers/partitions      
Ventilation (amount of fresh airand filtration maximized)      
Additional room air filtration      
Additional control(s):      
Additional control(s):      
Administrative      
Physical distancing      
Surface cleaning and disinfection (frequently enough and
adequate supplies)
     
Hand washing facilities (adequate numbers and supplies)      
Disinfecting and hand sanitizing solutions being used according to manufacturer instructions      
Additional control(s):      
Additional control(s):      
PPE (not shared, available and being worn)      
Face coverings (cleaned sufficiently often)      
Gloves      
Face shields/goggles      
Respiratory protection      
Additional control(s):      

 

 

Appendix C: Investigating COVID-19 Cases

All personal identifying information of COVID-19 cases or symptoms will be kept confidential. All COVID-19 testing or related medical services provided by us will be provided in a manner that ensures the confidentiality of employees, with the exception of unredacted information on COVID-19 cases that will be provided immediately upon request to the local health department, CDPH, Cal/OSHA, the National Institute for Occupational Safety and Health (NIOSH), or as otherwise required by law.

All employees' medical records will also be kept confidential and not disclosed or reported without the employee's express written consent to any person within or outside the workplace, with the following exceptions: (1) Unredacted medical records provided to the local health department, CDPH, Cal/OSHA, NIOSH, or as otherwise required by law immediately upon request; and (2) Records that do not contain individually identifiable medical information or from which individually identifiable medical information has been removed.
Date: _____________
Name of person conducting the investigation:____________________

 

Employee (or non-employee*) name:  _________

Occupation (if non-employee, why they were in the workplace):

 _________ 
Location where employee worked (or non-employee was present in the workplace):           Date investigation was initiated:  
Was COVID-19 test offered?   Name(s) of staff involved in the investigation:  
Date and time the COVID-19 case was last present in the workplace:   Date of the positive or negative test and/or diagnosis:  
Date the case first had one or more COVID-19 symptoms:   Information received regarding COVID-19
test results and onset of symptoms (attach documentation):
 
Results of the evaluation of the COVID-19 case and all locations at the workplace that may have been visited by the COVID-19 case during the high-risk exposure period, and who may have been exposed (attach additional information):      

 

 

Appendix D: COVID-19 Training Roster

Date: ___________________
Person that conducted the training: _________________________

 

Employee Name Signature
   
   
   
   
   
   
   
   
   
   

 

 

APPENDIX E: Multiple COVID-19 Infections and COVID-19 Outbreaks

[This section will need to be added to your CPP if your workplace is identified by a local health department as the location of a COVID-19 outbreak, or there are three or more COVID-19 cases in your workplace within a 14-day period. Reference section 3205.1 for details.]

This section of CPP will stay in effect until there are no new COVID-19 cases detected in our workplace for a 14-day period.

COVID-19 testing

  • We will provide COVID-19 testing to all employees in our exposed workplace except for employees who were not present during the period of an outbreak identified by a local health department or the relevant 14-day period. COVID-19 testing will be provided at no cost to employees during employees' working hours.
  • COVID-19 testing consists of the following:
    • All employees in our exposed workplace will be immediately tested and then tested again one week later. Negative COVID-19 test results of employees with COVID-19 exposure will not impact the duration of any quarantine period required by, or orders issued by, the local health department.
    • After the first two COVID-19 tests, we will continue to provide COVID-19 testing of employees who remain at the workplace at least once per week, or more frequently if recommended by the local health department, until there are no new COVID-19 cases detected in our workplace for a 14-day period.
    • We will provide additional testing when deemed necessary by Cal/OSHA.

 

Exclusion of COVID-19 cases
We will ensure COVID-19 cases and employees who had COVID-19 exposure are excluded from the workplace in accordance with our CPP Exclusion of COVID-19 Cases and Return to Work Criteria requirements, and local health officer orders if applicable.

Investigation of workplace COVID-19 illness

We will immediately investigate and determine possible workplace-related factors that contributed to the COVID-19 outbreak in accordance with our CPP Investigating and Responding to COVID-19 Cases.

COVID-19 investigation, review and hazard correction

In addition to our CPP Identification and Evaluation of COVID-19 Hazards and Correction of COVID-19 Hazards, we will immediately perform a review of potentially relevant COVID-19 policies, procedures, and controls and implement changes as needed to prevent further spread of COVID-19.
 
The investigation and review will be documented and include:
  • Investigation of new or unabated COVID-19 hazards including:
    • Our leave policies and practices and whether employees are discouraged from remaining homewhen sick.
    • Our COVID-19 testing policies.
    •  Insufficient outdoor air.
    • Insufficient air filtration.
    • Lack of physical distancing.
  • Updating the review:
    • Every thirty days that the outbreak continues.
    • In response to new information or to new or previously unrecognized COVID-19 hazards.
    • When otherwise necessary.
  • Implementing changes to reduce the transmission of COVID-19 based on the investigation and review.
  • We will consider:
    • Moving indoor tasks outdoors or having them performed remotely.
    • Increasing outdoor air supply when work is done indoors.
    • Improving air filtration.
    • Increasing physical distancing as much as possible.
    • Respiratory protection.
    • Other applicable controls:

Notifications to the local health department

  • Immediately, but no longer than 48 hours after learning of three or more COVID-19 cases in our workplace, we will contact the local health department for guidance on preventing the further spread of COVID-19 within the workplace.
  • We will provide to the local health department the total number of COVID-19 cases and for each COVID-19 case, the name, contact information, occupation, workplace location, business address, the hospitalization and/or fatality status, and North American Industry Classification System code of the workplace of the COVID-19 case, and any other information requested by the local health department. We will continue to give notice to the local health department of any subsequent COVID-19 cases at our workplace.

 

APPENDIX F : Major COVID-19 Outbreaks

[This section will need to be added to your CPP should your workplace experience 20 or more COVID-19 cases within a 30-day period. Reference section 3205.2 for details.]
This section of CPP will stay in effect until there are no new COVID-19 cases detected in our workplace for a 14-day period.

COVID-19 testing
We will provide twice a week COVID-19 testing, or more frequently if recommended by the local health department, to all employees present at our exposed workplace during the relevant 30-day period(s) and who remain at the workplace. COVID-19 testing will be provided at no cost to employees during employees' working hours.

Exclusion of COVID-19 cases
We will ensure COVID-19 cases and employees with COVID-19 exposure are excluded from the workplace in accordance with our CPP Exclusion of COVID-19 Cases and Return to Work Criteria, and any relevant local health department orders.

Investigation of workplace COVID-19 illnesses
We will comply with the requirements of our CPP Investigating and Responding to COVID-19 Cases.

COVID-19 hazard correction
In addition to the requirements of our CPP Correction of COVID-19 Hazards, we will take the following actions:

  • In buildings or structures with mechanical ventilation, we will filter recirculated air with Minimum Efficiency Reporting Value (MERV) 13 or higher efficiency filters if compatible with the ventilation system. If MERV-13 or higher filters are not compatible with the ventilation system, we will use filters with the highest compatible filtering efficiency. We will also evaluate whether portable or mounted High Efficiency Particulate Air (HEPA) filtration units, or other air cleaning systems would reduce the risk of transmission and implement their use to the degree feasible.
  • We will determine the need for a respiratory protection program or changes to an existing respiratory
    protection program under CCR Title 8 section 5144 to address COVID-19 hazards.
  • We will evaluate whether to halt some or all operations at our workplace until COVID-19 hazards have beencorrected
  • Implement any other control measures deemed necessary by Cal/OSHA.

Notifications to the local health department

We will comply with the requirements of our Multiple COVID-19 Infections and COVID-19 Outbreaks-
Notifications to the Local Health Department.

 

STANDARDIZED EMPLOYEE SCREENING QUESTIONNAIRE

If you answer "yes" to any of the following questions, please contact HR about reasonable accommodations or alternative work options.
 
To be asked upon return to work:
Do you have anyone in your home/ have you interacted with anyone that is at a higher risk for contraction? (nurses, essential workers, etc.)
Do you have anyone in your home that could be more susceptible to contracting COVID-19?
 
To be asked weekly:
Have you had contact with a person known to be infected, potentially infected, or exposed to someone infected with COVID-19 within the previous 14 days?
Have you or someone you've been in contact with traveled domestically or internationally in the last 14 days?
Have you or someone you've been in contact with attended a gathering where proper social distancing protocol was not followed in the past 14 days?
 
To be asked daily:
Have you had a fever, cough, shortness of breath, difficulty breathing, chills, muscle pain, sore throat, or new loss of taste or smell that cannot be attributed to another health condition in the past 2-14 days?*
 
Please acknowledge the following upon arrival:
I certify I will follow my employer's COVID-19 policy.
I certify that all answers are true and correct to the best of my knowledge.
 
Definitions represent CDC-designated guidance and symptoms of COVID-19 at the time of drafting. For the most current list of symptoms and guidance please consult the CDC's website.
This questionnaire is meant as a recommendation and should not represent a dispositive indication of an employee's exposure risk.
While we tried to be comprehensive, we make no representations or warranties regarding the completeness of these materials in complying with your state and local laws.
Please consult the Center for Disease Control (CDC), U.S. Equal Employment Opportunity Commission (EEOC), and appropriate authority in your jurisdiction's applicable guidance. The U.S. Chamber of Commerce cannot ensure safety and disclaims all liability arising from use of these materials.
 

U.S. CHAMBER OF COMMERCE

 

APPENDIX H

CDC COVID-19 PRE-EXISTING CONDITIONS RISK FACTORS

Adults of any age with the following conditions are at increased risk of severe illness from the virus that causes COVID-19:

  • Cancer
  • Chronic kidney disease
  • COPD (chronic obstructive pulmonary disease)
  • Down Syndrome
  • Heart conditions, such as heart failure, coronary artery disease, or cardiomyopathies
  • Immunocompromised state (weakened immune system) from solid organ transplant
  • Obesity (body mass index [BMI] of 30 kg/m2 or higher but < 40 kg/m2)
  • Severe Obesity (BMI ≥ 40 kg/m2)
  • Pregnancy
  • Sickle cell disease
  • Smoking
  • Type 2 diabetes mellitus

COVID-19 is a new disease. Currently there are limited data and information about the impact of many underlying medical conditions on the risk for severe illness from COVID-19. Based on what we know at this time, adults of any age with the following conditions might be at an increased risk for severe illness from the virus that causes COVID-19:

  • Asthma (moderate-to-severe)
  • Cerebrovascular disease (affects blood vessels and blood supply to the brain)
  • Cystic fibrosis
  • Hypertension or high blood pressure
  • Immunocompromised state (weakened immune system) from blood or bone marrow transplant, immune deficiencies, HIV, use of corticosteroids, or use of other immune weakening medicines
  • Neurologic conditions, such as dementia
  • Liver disease
  • Overweight (BMI > 25 kg/m2, but < 30 kg/m2)
  • Pulmonary fibrosis (having damaged or scarred lung tissues)
  • Thalassemia (a type of blood disorder)
  • Type 1 diabetes mellitus

THANK YOU AND PLEASE STAY SAFE!

 

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