Accounts Payable

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(760) 355-6240
(760) 355-6239 fax

ACCOUNTS PAYABLE DEADLINE

The accounts payable deadline is Wednesday at 12:00 noon. Please submit a completed purchase order and appropriate back-up (original and one copy). Checks will be available the following Thursday, after 1:00 p.m. Occasionally, there will be a change to the schedule due to holidays or other special circumstances.

CHECKS

Checks are issued every Thursday and released after 1:00 p.m. (except for holidays, and other special circumstances) for purchase orders submitted by the Accounts Payable deadline.

HOLD CHECKS

Checks are sealed, and are mailed by the Business Office without remittance advice.If you would like to pick up a check, instead of having it mailed by the Business Office, please send an email by noon Wednesday to: This email address is being protected from spambots. You need JavaScript enabled to view it.

MILEAGE REIMBURSEMENT

The mileage rate effective January 1, 2018 is 54.5 cents per mile.

For in-county travel, submit a mileage reimbursement form on a monthly basis. 

If the mileage is connected with out-of-county travel, use the Travel Request and Expense Form.

The Travel Reimbursement Policy can be found in the Forms/Information section below: