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Frequently Asked Questions

Click on the blue icon (VideoLogo) next to the question to see a related video 

What types of financial aid are offered at IVC?

IVC participates in most of the Federal and state financial aid programs such as the Federal Pell Grant, Federal Work-Study, Federal SEOG, State Cal Grants B and C, CHAFEE and the Board of Governors Fee Waiver. IVC does not participate in the Federal Direct Student Loan program.

How do I apply for financial aid? VideoLogo

  1. Complete the Free Application for Federal Student Aid or FAFSA online at www.fafsa.ed.gov .You can do this from home or at the IVC Financial Aid Lab in room 1601.
  2. Complete and submit the Student Information Worksheet which is available on our forms page.
  3. Check your WEBSTAR account for any other Outstanding Requirements

Should I pay for financial aid advice? VideoLogo

No, financial aid information is free. Be aware of scholarship scams that ask you to pay for financial aid and scholarship information.  Financial aid information and application is free.  Before you pay for financial aid related services, contact the Financial Aid Office. For more information visit: http://studentaid.ed.gov/types/scams

What information do I need to complete the FAFSA? VideoLogo

  1. A valid social security number
  2. Your and/or your parent's income information such as current or prior year federal tax returns, W-2s or your last paycheck stubs.
  3. Make sure you list Imperial Valley College, our school code is 001214.
  4. Complete the student and/or parent PIN applications online.
  5. Provide the appropriate e-signatures (student and/or parent) or mail the appropriate signature page (student and/or parent) to the address indicated on the form.
  6. Make sure your application is complete including signatures so your application is not rejected.

What if I do not have a social security number? VideoLogo

If you meet AB 540 criteria as determined by Admissions and Records, you may complete the California Dream Act Application at http://www.csac.ca.gov/dream_act.asp

Am I required to use my parent's information on the FAFSA? VideoLogo

If you are under 24 years of age you are considered dependent on your parents by federal law, no matter who you live with or whether your parent's claim you as an exemption on Federal Tax Returns. There are a few exceptions including students who are married, have dependents of their own or are veterans. Please follow the instructions on the FAFSA; it will inform you if you are required to provide parental information. If you have special circumstances which make it impossible for your parents to complete the application, contact the financial aid office and discuss it with one of our staff members.

What is verification? VideoLogo

The Department of Education selects a certain percentage of applications for a process called verification. If your application is selected, you must complete the Verification Worksheet in your WEBSTAR account and submit all required documents.

What if my financial situation has changed since I filed my FAFSA? VideoLogo

You may request a review for Income Adjustment which will allow the financial aid office to reevaluate your financial aid eligibility due to unemployment, loss of benefits, divorce or other special circumstances. Verification of your file will first be required to ensure we have accurate information.  Then an Income Adjustment form and documentation will be required prior to making any adjustments.

Is there a deadline to apply for financial aid? VideoLogo

Yes. For Federal aid, your 2014-15 FAFSA must be filed by June 30, 2015. However, your file must be complete and correct before the last day of enrollment which may be earlier. For instance, the last date of enrollment for Spring Semester is June 12, 2015. Keep in mind that we have very limited Campus-Based funds which include FSEOG and Work-Study so apply early. State aid such as the Cal Grant Entitlement program has a March 2nd deadline. 

Do I need to apply for financial aid every year? VideoLogo

Yes, you must reapply for financial aid every year by completing the FAFSA and submitting required documents. The FAFSA becomes available every January for the following Fall term.  2014-15 Tutorial-Renewal FAFSA Filers

How do I apply for a Fee Waiver? VideoLogo

Your eligibility for Fee Waiver will be determined when you complete your FAFSA or Dream Act Application (for AB 540 students). If you are not filing a FASFA you may complete the Fee Waiver application available online.


How do I apply for Cal Grants? VideoLogo

You must complete the FASFA and submit a GPA Verification form to the California Student Aid Commission (CSAC). If you have less than 16 degree applicable college credits, then your high school must complete the GPA Verification Form. If you have 16 or more degree applicable college credits then IVC will send your GPA electronically provided that you have attended at least one term in the last academic year.

How do I apply for Federal Work-Study? VideoLogo

If you have been awarded financial aid, checked that you are interested in Work-Study on question 31 of the FAFSA and have remaining unmet need, you may be eligible for Work-Study.  Due to limited funding, Work-Study funds are awarded on a first completed – first awarded basis with priority given to students in good academic standing.  Check your WEBSTAR messages to see if you may be eligible and follow the directions if you are interested in a Work-Study job.


How do I apply for Scholarships? VideoLogo

IVC offers a variety of scholarships administered by the IVC Foundation. The list is available on the IVC Foundation website or you can access it through the IVC website. Just click on Financial Aid and choose Scholarships. The scholarship page also provides links to help you search the internet for scholarships.

Do I need to be enrolled full time to qualify? VideoLogo

No. Most students are eligible for aid at less than full time; however some programs such as Work-Study and Cal Grants require a minimum of 6 units.

What if I have attended other colleges?

If you would like to have units taken at another institution counted toward your current educational goal, you must request that an official academic transcript from the college(s) you attended be sent to IVC for evaluation. Units accepted for transfer will be used to determine your eligibility for financial aid.

How many semesters can I receive financial aid?

Pell Grant is subject to a limit of 12 full-time semesters from all colleges cumulatively. In addition, you are no longer eligible for Pell Grant after obtaining a Bachelor's degree.

How can I check the status of my financial aid application?

Logon to WEBSTAR, IVC's online system that provides access to your registration and financial aid information.  If you need assistance, please visit the IVC Financial Aid Lab in Room 1601.

How long does it take to process my financial aid application?

Depending on the time of year and whether the application was selected for verification, the process may take up to 3 weeks once you have submitted all required documentation . Peak processing for IVC is between June and September of the award year. Complete your FAFSA and submit all required documentation early in the year for faster processing.

How will I be contacted regarding my financial aid application and award?

Application status, award information, and notices are posted on your WEBSTAR account. Communication is also sent to your IVC email account. Make sure to check your IVC email and WEBSTAR regularly.

What if I am currently enrolled at IVC and another college or university? VideoLogo

You can receive federal financial aid from only one school for each term of enrollment. If you will be enrolled in two schools at the same time, you will need to decide which is the one from which you want to receive aid and advise our office. You may still be eligible for the Board of Governor's Fee Waiver at IVC even if you receive federal financial aid at another institution.

When will my financial aid funds be disbursed? VideoLogo

Check the Award Payment Schedule on WEBSTAR to determine when your funds are scheduled for disbursement.

How will my financial aid funds be paid to me? VideoLogo

If you are potentially eligible for a financial aid refund, an IVC Debit Card will be mailed to the address you have on file with the college. You must activate the card online, and choose your disbursement option. The funds can either be made available on your IVC Debit card or transferred to your personal bank account.

Why is my disbursement different than the amount on my award letter?

The award amount on your award letter is based on full-time enrollment (12 units or more). This amount is prorated based on your actual enrollment status at the freeze date. If you are enrolled half time you can expect half of the funds. Remember that fees owed to IVC will be deducted before a payment is made to you.

Why didn't I get paid on the "Payment Approved" date listed on WEBSTAR?

The "Payment Approved" date listed on WEBSTAR is the date that aid will be authorized for disbursement. The funds will be made available to you the following week, please see the disbursement schedule for payment dates.

If I drop a class, will my financial aid award change?

Your financial aid payment is based on your enrollment status at the freeze date, so it is possible that your award will change. If you are paid for a class that you never started, your award will be recalculated and you may owe a refund.  In addition, if you withdraw from all your courses before completing 60% of the semester, you may be liable to return the unearned portion of financial aid funds received.

Will I continue to receive financial aid if I fail or withdraw from classes? VideoLogo

In addition to affecting the amount of your financial aid payment, failing or withdrawing from classes will negatively affect your Satisfactory Academic Progress (SAP) status. SAP must be maintained in order to be eligible for financial aid.  Please refer to the Satisfactory Academic Progress Policy.

Is financial aid available for summer term?

The BOG Fee Waiver is available. Federal Pell Grant is available if you have remaining eligibility for the current award year. Because you may not have summer eligibility, please make arrangements to get your books and take this into consideration when enrolling in classes for summer term.

Is financial aid available for winter term?

The BOG Fee Waiver is available to pay winter term fees, but no other federal or state aid is paid during winter term. Units you complete during the winter term will be counted toward your enrollment status for the spring semester and will be paid according to the spring semester payment schedule. Because no financial aid refunds are paid during winter, students typically save aid from any fall semester refund for books and other winter term expenses. Please take your out-of-pocket expenses into consideration when enrolling for winter term.

How do I maintain Satisfactory Academic Progress? VideoLogo

  1. Maintain a cumulative 2.0 or higher Grade Point Average.
  2. Complete at least 67% of all the units you have attemped with an acceptable grade. Acceptable grades are A, B, C, D, CR and P.
  3. Complete your program of study within federal maximum timeframe standards (MTF) which is 150% of your program length . This is 90 attempted semester units for most programs at IVC.  Certificate majors will have a lower MTF limit and some high unit majors and transfer majors will be allowed a higher MTF limit by petition only. 

What is Financial Aid Disqualification? VideoLogo

If at the annual SAP evaluation at the end of Spring semester you are not meeting Satisfactory Academic Progress standards, you will be disqualified (DQ). In addition, if you have exceeded the maximum timeframe standard (see below), you will no longer be eligible for financial aid.

How is Maximum Timeframe assessed? VideoLogo

The number of units you attempt may not exceed 150% of the units required to complete your current educational goal. Once you have reached this limit, you will no longer be eligible.

How can I regain financial aid eligibility? VideoLogo

If you are in DQ status, you must raise your cumulative GPA to a 2.0 and/or your completion rate to 67% or higher at the next annual evaluation.  If you are in MTF status, you may be eligible for an extension If you have changed majors or are pursuing a high unit or transfer major.  The extension is allowed by petition only, we recommend that you see a counselor for academic guidance.

Can I appeal the Financial Aid Disqualification Status? VideoLogo

If you have special circumstances that prevented you from meeting satisfactory academic progress standards, you may appeal by filing a Financial Aid Petition and meeting with an academic counselor to develop an Academic Plan. You must explain and document the special circumstances and what has changed that will allow you to make satisfactory academic progress at the next evaluation period. If the petition with documentation is approved by your counselor and your financial aid file is complete, it will be submitted to the Appeals Committee for consideration. If approved by the Appeal Committee, you will be placed on probation status and awarded aid according to the conditions of the petition approval.

Staff Login Form

Please use the first part of your IVC Email (e.g. joe.smith) and your Email Password to login. If you are a student, please use the Student Portal to login.