Financial Aid Disbursement

Determining Your Payment Date:
Financial aid is disbursed to your IVC student account according to the disbursement schedule posted below. Pell Grant funds are disbursed in two equal payments. Cal Grants and SEOG are disbursed in a single payment.

The "Payment Approved" is the date that your disbursement amount is determined and appears on your account in WebSTAR. Funds will be available on your IVC Debit Card approximately 10 days later as listed under the "Funds on IVC Debit Card" Column. Most students are paid on the first 2 payment dates listed on the table below. If your file is not complete by the first disbursement date, you will be paid at the next available interim disbursement date.

Determining Your Payment Amount
Your payment amounts for all programs are based on enrollment status. The table below provides the enrollment status based on enrolled units.

Financial aid disbursements will be based on your enrollment status as of a set date each semester, known as "freeze date". This is generally the first disbursement date of the semester and will be based on census rosters. If you add units after this date you will not receive an increase in your award. If you are awarded during the semester and the semester "freeze date" has passed, your enrollment status will be determined and frozen based on the date of your actual first disbursement. If you are paid for full or short term classes that you never attended, this may result in an overpayment and/or a reduced second disbursement.

Fall 2013 Enrollment Freeze Date: September 9, 2013
Spring 2014 Enrollment Freeze Date: February 10, 2014
Summer 2014 Enrollment Freeze Date: July 7, 2014

Enrollment status can be adjusted for students due to Satisfactory Academic Progress standards. For example, you may be limited to specific courses as part of condition of your appeal. Basic skills and repeat course limitations may also reduce your enrollment status for financial aid purposes.

If you were paid aid and failed to begin attendance in the courses, you will owe a repayment of 100% of the funds. If you do not attend a late start class and have received payment for these classes, your eligibility will be recalculated to determine if funds must be repaid. In addition, dropping all classes prior to completing 60% of the semester may require you to repay a portion of your aid.

Pell Grant: Your payments will be based on your enrollment status at the freeze date.

The table below provides sample payment amounts for a student that is eligible for the maximum Pell Grant.

One Semester Pell Grant Disbursements – Example Only

SEOG: You must be enrolled full-time (12 or more units) to be eligible for SEOG funds. Enrollment status is determined at the freeze date and your award paid in one payment each semester.

The table below provides sample payment amounts for a student that is eligible for SEOG

One Semester SEOG Disbursement – Example Only

CAL GRANT: You must be enrolled at least half-time (6 or more units) to be eligible for Cal Grant funds. Enrollment status is determined at the freeze date and the amount will be prorated for less than full-time status.

The table below provides sample payment amounts for a student that is eligible Cal Grant B.

One Semester Cal Grant B Disbursement – Example Only

Work-Study: Work-Study is paid monthly based on the hours worked the previous month and verified by your supervisor. See the Work-Study webpage for more information.

Financial Aid Refunds and the IVC Debit Card:
At the time grant funds are posted to your account, any fees or book vouchers will be deducted and the remaining amount is considered a financial aid refund. This is the amount that will be posted to your IVC One account approximately 10 days after grant funds appear on your account. To determine the amount see the Account Summary by Term section in WebSTAR.

Prior to using your IVC One debit card for the first time, you must log onto the Higher One website and activate your card by choosing your preferred method of payment, debit card or direct deposit to your own bank. If you wish to have a paper check, please contact the IVC Business Services Office to make that request. To avoid missing a scheduled disbursement, please activate your card and choose your method of payment promptly after receiving the card in the mail. Do not throw away your card even if you have funds transferred to your personal checking account.  You may need it for future disbursements and you will be charged for a replacement card.  Make sure Admissions and Records has the correct physical address with apartment number included.

For more information about the IVC Debit card please visit our Debit Card webpage