Regular & Bulk Mail Procedure

Outgoing mail must have department name:

Outgoing IVC mail is required to have a department name either printed or written on the envelope. This is essential in order to ensure that the right departments are charged for postage.

Mail pick-up:

Monday through Friday all outgoing mail is picked up on campus between 11:30 am and 1:00 pm. Mail is postmarked and sorted between 1:00 pm and 2:45 pm. Mail is delivered to the Imperial Post Office at 3:00 pm. Mail that is delivered to the mailroom after 2:30 pm will be processed for delivery on the next business day.

Bulk Mail:

When planning a bulk mail-out, please inform the mailroom as soon as possible. We need to ensure that there is enough postage in our account to cover the cost.

• When processing a bulk mail-out, make sure that the appropriate permit is included on the envelopes of the material to be mailed.
• Bulk mail-out must be counted, sorted, and accompanied by an appropriate bulk mail form.
• If you have a large mailing (30 or more pieces), the pieces need to be sorted by city or zip code.
• When delivering a package for shipping, please make sure that the package has been properly sealed and labeled.