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Regular & Bulk Mail Procedure

PERSONAL MAIL:

  • It is inappropriate to use the district mail services for personal use.
  • Please refrain from using the district mail services to ship or receive personal mail.
  • The district will not be responsible for lost or late personal mail.

Outgoing mail must have department name:

Outgoing IVC mail is required to have a department name either printed or written on the envelope. This is essential in order to ensure that the right departments are charged for postage.

Mail pick-up:

Monday through Friday all outgoing mail is picked up on campus between 11:30 am and 1:00 pm. Mail is postmarked and sorted between 1:00 pm and 2:45 pm. Mail is delivered to the Imperial Post Office at 3:00 pm. Mail that is delivered to the mailroom after 2:30 pm will be processed for delivery on the next business day.

Bulk Mail:

When planning a bulk mail-out, please inform the mailroom as soon as possible. We need to ensure that there is enough postage in our account to cover the cost.

  • When processing a bulk mail-out, make sure that the appropriate permit is included on the envelopes of the material to be mailed.
  • Bulk mail-out must be counted, sorted, and accompanied by an appropriate bulk mail form.
  • If you have a large mailing (30 or more pieces), the pieces need to be sorted by city or zip code.
  • When delivering a package for shipping, please make sure that the package has been properly sealed and labeled.

Staff Login Form

Please use the first part of your IVC Email (e.g. joe.smith) and your Email Password to login. If you are a student, please use the Student Portal to login.