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Accounts Payable

Contact Information

Nancy Hoyt, This e-mail address is being protected from spambots. You need JavaScript enabled to view it.
Accounts Payable Coordinator
(760) 355-6238
(760) 355-6239 fax

ACCOUNTS PAYABLE DEADLINE

The accounts payable deadline is Wednesday at 12:00 noon. Please submit a completed purchase order and appropriate back-up (original and one copy). Checks will be available the following Thursday, after 1:00 p.m. Occasionally, there will be a change to the schedule due to holidays or other special circumstances.

CHECKS

Checks are issued every Thursday and released after 1:00 p.m. (except for holidays, and other special circumstances) for purchase orders submitted by the Accounts Payable deadline.

HOLD CHECKS

Checks are sealed, and are mailed by the Business Office without remittance advice. If you would like to pick up a check, instead of having it mailed by the Business Office, please send an email to: This e-mail address is being protected from spambots. You need JavaScript enabled to view it. . You should plan on sending the e-mail just as you complete the purchase order in order to ensure that this request is received in a timely manner.

MILEAGE REIMBURSEMENT

The mileage rate effective January 1, 2013 is 56.5 cents per mile.

For in-county travel, submit a mileage reimbursement form on a monthly basis. 

If the mileage is connected with out-of-county travel, use the Travel Request and Expense Form.

FORMS 

Deposit Form
Foundation Check Request Form
Foundation Deposit Form
Hotel Tax Waiver
Invoice Approval Form
Mileage Reimbursement
Travel Request and Expense Form 

Staff Login Form

Please use the first part of your IVC Email (e.g. joe.smith) and your Email Password to login. If you are a student, please use the Student Portal to login.